Educational Supervision

 

 

Twice within every six months a GP Specialty Trainee (GPST) during ST1 has to take part in an education supervision meeting (Y&H Deanery Guidelines). Two of these are the statutory RCGP based meetings and two the supplementary (Y&H Deanery) meetings. In ST2 & ST3 the number of Y&H Deanery supplementary meetings decreases.

 

It is the May and December meetings, the RCGP statutory meetings for all ST1s, ST2 & ST3s, which are of critical importance with respect to possible ARCP panel review.

 

 

Educational Supervision is a positive process which allows Trainees to have feedback on their performance, to chart their continuing progress and to identify their developmental needs. It is also a forward-looking process helping Trainees to develop the most effective strategies for meeting their developmental needs.

 

The Educational Supervision meeting explores:

• The Post
• The Person
• Objectives completed from the last Educational Supervisors Report & PDP.
• Whether you are on track for the MRCGP
• Clinical care of patients
• Relationships with patients & colleagues
• Significant Event Analysis
• The quality of evidence accumulated in the e-portfolio
• Developing effective strategies for meeting your developmental and education needs
• Refining your PDP

When do I need to see my Educational Supervisor?

 

ST Stage of Training	Supplementary RV by 30/9	Statutory RCGP RV by 31/12	Supplementary RV by 31/3	Statutory RCGP RV by 31/5
ST1	Yes	Yes	Yes	Yes
ST2	Yes	Yes	Not required	Yes
ST3	Not required	Yes	Not required	Yes

 

 

To help avoid ARCP panel review (click) you should have your Educational Supervision meetings in March, May, September and November.

 

It is the May and December meetings which are the RCGP statutory meetings and the ones which are of critical importance with respect to possible ARCP panel review. These tend to be more summative, looking at whether you are on track for MRCGP in terms of your assessments, PDP and the breadth and depth of your e-portfolio log entries. These are recorded in the 'review section' of the e-portfolio.

 

The March and September reviews are more formative, looking at how you're settling in, the educational environment, educational theory and how it applies to you and your e-portfolio, advice on your PDP and how you might demonstrate the outcomes. These are uploaded as 'professional conversations' BUT not entered into the formal e-portfolio 'review section'.

 

Part-time Trainees still have to have the same number of educational supervision meetings and still have to complete the same number of work based assessments as a full time GP Registrar i.e. the same number of COTs, CBDs, MSFs and PSQs etc.

 

Also please note that if you are in a GP post you should ask your Trainer to provide a Clinical Supervisor’s Report in addition to your ESRs. Although this is not a national requirement the Deanery has taken the decision to make this mandatory in Yorkshire!

 

 

Things you must bring to the Educational Supervision meeting:

• The completed COT or Mini-CEX competency mapping forms (click)
• The completed CBD competency mapping form (click)
• Your Half Day Release attendance spreadsheet (click)
• Also you must ensure that you have an e-portfolio entry detailing your reflections on your last post, as per Yorkshire Deanery NOE guidelines (click)
• Ensure you have updated your self assessment in the e-portfolio (the 12 competency areas)
• Your sick leave and complaints summary (click)

 

Please make sure you read the download on Preparing for Educational Supervision  (click) as this will help ensure that you get the most out of the review AND reduce the risk of ARCP panel referral.

 

 

REMEMBER IT IS THE RESPONSIBILITY OF THE TRAINEE TO ORGANISE AND PREPARE

THEIR EDUCATIONAL SUPERVISION!

 

 

 

 

Notes for Educational Supervisors

Educational Supervisors also need to prepare (click), so make sure that you have read the RCGP guidance for Educational Supervision  (click) which takes you screen shot by screen shot through the whole process on the e-portfolio. Pennine are currently using Educational Supervision Forms (click) during the assessment and to form the basis of the ESR.

 

Why not look at our Tools for Educational Supervisors page (click) for all our useful downloads.