GP appraisal and revalidation

 

A pragmatic guide with useful downloads for GPs and GP Appraisers

 

Appraisal and Revalidation

 

All GPs need to undergo an approved annual appraisal. The GMC & RCGP are working on the likely date for the start of revalidation as the end of 2012, and evidence will need to be collected from April 2012 at the latest.

 

Much of the evidence already needs to be collected for the current appraisal system.

 

The key evidence all GPs will need to collect over a 5 year cycle for revalidation includes:

• Annual personal development plans (PDP)
• 250 learning credits
• 1 Multi Source Feedback (MSF)
• 1 Patient survey
• A record of all formal complaints
• 10 Significant Event Analysis
• 1 Audit - (2 cycles)

See RCGP guidance on supporting information (click)

 

Appraisal Toolkits

 

With revalidation due to start in 2012 the electronic toolkits offer a much easier solution than the Word based Appraisal Forms 1 to 5 and are the preference of Appraisers. Most PCTs no longer accept hand written appraisal forms or supporting evidence.

 

The old 'NHS Appraisal' toolkit' lost its NHS address and can be found via appraisals.clarity.co.uk It seems to work well for both Appraisees and Appraisers.

 

The RCGP toolkit is currently free to GPs but in our opinion has had a lot of teething problems for Appraisees and Appraisers!

 

RCGP toolkit ten minute video - it take two minutes to load and is worth the wait

 

RCGP toolkit guide - a quick start four page written guide

 

Registering for the RCGP revalidation e-portfolio

 

If you are a current member of the College, please go to https://gpeportfolio.rcgp.org.uk to log into the GP e-portfolio using the email address you registered with the College. If you have forgotten your password just click on retrieve your password in the login dialogue box.

 

If you are a non-member and do not have an online account, please e-mail Julie (click) to obtain the pass-code and pin number for our PCT and then e-mail or ring the RCGP to help you set up your account gpeportfolio@rcgp.org.uk or Tel 020 3188 7667.

 

Please note that ringing and letting them take you through the registration process over the phone is a much easier than having to navigate the RCGP website!

 

 

 

 

What you need for re-validation

 

GMC what you need to do for revalidation 2011 - an excellent brief summary!

 

A guide to revalidation RCGP September 2011 Vs6 - Read Pages 15 & 16 re SEA & Audit requirements and Pages 5 regarding the supporting information which has to be gathered over the 5 year revalidation cycle

 

CPD credits explained - this one page document explains the multiplication factors which can be applied to determine learning credits for any educational activity

 

 

 

Downloads for GPs preparing for appraisal.....

 

Pre-appraisal forms (1 to 3) if you are not using the RCGP or 'NHS' toolkit

 

How am I driving? -  a simple spreadsheet for keeping track of how you are progressing to revalidation

 

Possible sources of evidence -  to support your appraisal

 

Reflective template for educational events - attendance certificates do not count as supporting evidence unless you have reflected on what you have learnt! 

 

Reflective template for complaints

 

Reflective template for SEA

 

Audit - A summary on how to ensure your audit will qualify as supporting evidence

 

Reflective template for Audit

 

GMC Multi Source Feedback form (provisional draft) - usually Multi Source Feedback from 10 people (GPs, Nurses, Admin staff and Receptionists) working in your Practice will provide useful supporting information for your appraisal

 

Reflective template for MSF - The raw data does not count as supporting evidence unless you have reflected on what you learnt! 

 

GMC Patient Satisfaction Questionnaire form (provisional draft) - usually Patient Satisfaction Questionnaires from 20 patients whom you have seen will provide useful supporting information for your appraisal

 

Reflective template for PSQ - The raw data does not count as supporting evidence unless you have reflected on what you learnt! 

 

Learning needs self assessment tool - useful for developing a PDP

 

e-modules linked to the GP curriculum

 

 

Downloads for GP Appraisers.....

 

Appraisal 'contracting e-mail' - An example of an appraiser’s contracting e-mail with a new appraisee 

 

Questions you might ask

Please note that the RCGP toolkit Form 4 is now the same as the old NHS toolkit Form 4 (Sept 2011)!

Post appraisal forms (forms 4 -5)  (Please note that this old Form 4 does not fit well with the March 2011 GMC guidance but has reappeared on the RCGP toolkit in Sept 2011)

 

Draft form of an updated Form 4 which fits with the March 2011 GMC guidance

 

RPs guide to using the RCGP toolkit

 

Possible sources of evidence -  which would support their appraisal

 

How are they driving? -  a simple spreadsheet for keeping track of how the appraisee is progressing towards revalidation

 

Supporting information template for Appraisers - a useful tool developed by Dr Ben Wyatt

 

Evaluating and producing a quality form 4

 

PDP guidance for Appraisers

 

Giving feedback (a summary)

 

Giving feedback (a detailed guide)

 

Support services for GPs in difficulty

 

Good Medical Practice for GPs

 

APPRAISAL CLAIM FORM

 

 

 

 

Useful links

 

GMC revalidation web page

 

NHS revalidation support team

 

NHS appraisal support

 

Appraisal resources from the Sheffield team

 

The RCGP Essential Knowledge Challenge (click) is a fifty item on-line self assessment knowledge test. Each EKC is released six months after the it’s associated Essential Knowledge Update (EKU) modules

 

 

Useful contacts (Calderdale)

 

Julie Wan Sai Cheong

Patient Safety and Quality Practitioner ( & Appraisal Co-ordinator)

Calderdale Primary Care Trust

5th Floor, F Mill

Dean Clough

Halifax

HX3 5AX

 

Tel: 01422 281493   e-mail (click)

 

 

 

Dr Peter Davies

Appraisal Lead for Calderdale

Keighley Road, Illingworth,

Halifax HX2 9LL

 

Tel 08444773417   e-mail (click)

 

 

Dr Matt Walsh  e-mail (click)

Medical Director and Responsible Officer for Calderdale PCT

 

 

 

Useful contacts (Kirklees)

 

Gillian Curry

Kirklees PCT Appraisal Co-ordinator e-mail (click)

 

James Lee

Responsible Officer for Appraisal e-mail (click)