WHAT MUST I DO BY WHEN?
What must I do by when? - please note post August 2019 requirments
OOHs and Unscheduled Care - all change from August 2019
CEPS have now replaced DOPs
Naturally Occuring Evidence - Yorkshire Deanery's e-portfolio suggestions re SEA, Projects, Audit and Reflections on Post.
You must complete the NOE Work book prior to summative educational supervision review and upload into the lecture/seminar domain of the e-portfolio.
NB - there are a number of changes being proposed for introduction in 2020 -
1. MSFs in ST1, ST2, ST3 - 10 repsondents for each AND an additional leadership MSF for ST3
2. Structured planning meeting for every post including GP placement
3. One annual structured ESR and one less formal mid term review for well performing GPSTs.
4. Completing their own QI project in ST1 or ST2
5. Involvement in QI in ST1/ST2 and ST3
6. PSQ dropped in ST1/2 but a re-written one for ST3
7. Three stuctured case reviews per month to be added to the e-portfolio
8. ST1 & ST2 SEAs only required if relevant to the GPSTs
Form R Part B
Each trainee also has the responsibility of completing the Form R Part B for Re-validation purposes on an annual basis and uploading it into the 'professional conversations' domain of their e-portfolio. Re-validation is the process by which licensed doctors are required to demonstrate on a regular basis that they are up to date and fit to practise. Please see the Re-validation section of the website for more information.
You will be asked to complete the Form R Part B ahead of your Annual Review of Competence Progression (ARCP).
Please ensure you read the guidance to assist you in completing Form R Part B.
You must also upload a copy of the certificate of completion of the GMC Trainee Survey to your e-portfolio in the 'professional conversations' domain, prior to ARCP.
The GPST trajectory 2011/2012 - This excellent document, with useful embedded links, details all the things you need to do and the deadlines for completion. A must read for all Trainers, Educational Supervisors and GP Trainees.
As of January 2012, less than full time trainees (LTFTTs) normally take WPBA assessments and e-portfolio entry requirements on a pro rata basis, according to the number of hours worked. However, it may be more than the pro rata equivalent; this will depend on your performance, progress and recommendations from your previous Ed Sup review.
LTFT GPSTs must have a summative educational supervisor’s review every six months, and a review of competence progression (ARCP) at least once a year.
GP post feedback - If you are soon to finish your GP placement (usually November or May prior to your summative educational supervisor's meeting), then you must complete feedback via survey monkey. The link will be sent to you by Omar or Julia. Please note that this is separate to the reflections on post requirement and enables the TPDs to assess the Practice and the trainer.
Non WBPA suggested criteria to be achieved prior to the end of the ST year
2 to 3 quality log entries per week (i.e. enough to demonstrate competency progression in the 13 key areas for Educational Supervisor Review AND develop breadth and depth in curriculum matching) and 8 SMART PDP entries (Developed from ESR reports and discussions with Clinical Supervisor)
Reflections on post and 6 x SEA (must have a least 2 SEAs in the 12 months in which you played a key role and which resulted in you making changes to the way you do things or changes in the organisation you work for). Safeguarding Training completed (HDR, CHS course or emodule)?
2 to 3 quality log entries per week (i.e. enough to demonstrate competency progression in the 13 key areas for Educational Supervisor Review AND develop breadth and depth in curriculum matching) and an additional 8 SMART PDP entries - Running total = 22 pages of e-portfolio entries and 16 SMART PDP entries. Reflections on post held, 12 x SEA (must have a least 2 SEAs in the 12 months in which you played a key role and which resulted in you making changes to the way you do things or changes in the organisation you work for). Safeguarding Training completed (HDR, CHS course or emodule)?
2 to 3 quality log entries (i.e. enough to demonstrate competency progression in the 13 key areas for Educational Supervisor Review AND develop breadth and depth in curriculum matching) and an additional 8 SMART PDP entries - Running total = 37 pages of e-portfolio entries and 24 SMART PDP entries. Reflections on post held, a quality improvement activity e.g. audit, 18 x SEAs (must have a least 2 SEAs in the 12 months in which you played a key role and which resulted in you making changes to the way you do things or changes in the organisation you work for). ST3s must have safeguarding Training completed in their ST3 year (HDR, CHS course or emodule). Also level 3 safeguarding certification within the last 3 years and AED/BLS certification.
Clinical & Educational Supervisors' Reports
This forms part of the evidence which is gathered through WPBA. The ePortfolio has a section for the clinical supervisor to write a short structured report on the GPStR at the end of each hospital post. This covers:
- The knowledge base relevant to the post
- Practical skills relevant to the post
- The professional competences
Twice within every six months a GPST during ST1 has to take part in an Education Supervision meeting. Two of these are statutory RCGP meetings and two supplementary. In ST2 and 3 the number of supplementary meeting decrease. Read more (click)
Don't forget personal indeminity cover in your hospital posts
Your employing Trust provides cover for clinical negligence problems arising during your work within your training programme. That cover does NOT extend to advising you with disciplinary issues, dealing with referrals to the General Medical Council, providing personal representation at a Coroner’s inquest if needed, and the multitude of other things that can go wrong unexpectedly. Like any other kind of insurance, seeking retrospective cover is not an option. Please also be aware that Trust legal representatives will be acting to limit the liability to the organisation, your medical reputation will not be a primary concern. However a Defence Society will be acting on YOUR behalf and seeking, where appropriate, to highlight any organisational issues that may have contributed to the incident you were involved with.